Working Principles of the Advisory Board

Working Principles of the Advisory Board
Directorate of Administrative and Financial Affairs

1. Purpose of the Board

The Advisory Board has been established to contribute to the strategic decision-making processes of our Directorate, enhance the efficiency of administrative and financial affairs, evaluate stakeholder opinions, and guide quality improvement efforts.

2. Duties of the Board

  • Provide recommendations on the strategic plan and objectives of the Directorate,
  • Express opinions to improve administrative and financial processes,
  • Evaluate management policies, quality standards, and performance criteria,
  • Analyze feedback from stakeholders (academic/administrative units, students) and develop solutions,
  • Offer consultancy on digital transformation, budget management, and resource efficiency,
  • Make suggestions in light of legislative changes and sectoral developments.

3. Board Members

The Advisory Board is composed of the following members:

  • Chair: Head of the Directorate of Administrative and Financial Affairs
  • Members:
    • Representative of the University Executive Board
    • Head of Support Services Unit
    • Head of Accrual Affairs Unit
    • Procurement and Tender Specialist
    • Representative from an Academic Unit (appointed by Faculty Dean)
    • Representative from an Administrative Unit (appointed by General Secretariat)
    • Student Council Representative (when necessary)
    • Rapporteur: Specialist staff from the Directorate

4. Operating Procedures

  • The Board convenes at least twice a year (in January and July).
  • Extraordinary meetings may be called by the Head of the Directorate.
  • Agenda items are sent to members at least 1 week before the meeting.
  • Decisions are made by majority vote; in case of a tie, the Chair has a casting vote.
  • Meeting minutes are recorded by the Rapporteur and officially documented upon approval by the Chair.

5. Implementation of Decisions

  • Advisory decisions of the Board are evaluated by the Directorate within 15 working days.
  • Accepted recommendations are turned into action plans by relevant units.
  • Results are reported to the Board at the next meeting.

6. Related Documents

  • University Advisory Board Directive
  • Job Descriptions of the Directorate of Administrative and Financial Affairs
  • Strategic Plan 2024–2028

Note: These principles may be revised in line with the needs of the Directorate. For binding provisions, university regulations shall prevail.

This structure aims to enhance institutional efficiency while strengthening a participatory management approach.

5/29/2025